FEATURES

Integration with agency billing systems
Minimal manual data entry, fast and error-free selection from dropdown menus
Schedules are automatically split by publisher ensuring each publisher is only sent their specific part of the schedule with their specific rates and other confidential information
Ability to negotiate terms with individual publishers via real-time chat
Full audit trail of all negotiations and chat transcripts
Two way handshake required for bookings, amendments and cancellations
Team functions available for multiple staff to work on large schedules
Ability to reuse past schedules as templates for subsequent campaigns
Audited for security and confidentiality

BOP streamlines the print booking process enabling

Accuracy of campaign booking requests
- Client and publisher master data is vetted and kept up to date in BOP
- Schedule templates are kept up to date including rates by Agency

Shorter turnaround times
- One click to buy an entire campaign
- All communications with suppliers are managed through the platform
- Loading confirmed bookings into SMD within minutes
Reduction in disputes and account queries
- Two-way handshake between agency and publisher
- Audit trail of transactions stored and can be referenced when required

Confidentiality and security
- Removing the risk associated with multiple versions of a campaign passing between parties

CAMPAIGN MANAGEMENT

Plan campaign or use pre-existing client schedule
Automatically apply common booking parameters such as size, sections, positioning and contracted rates
Agencies’ and publishers’ master data maintained and updated regularly on platform

SCHEDULE MANAGEMENT

Multiple team members can work on a campaign with detailed audit trail for both agency and publisher
View schedules by market or by supplier views, with subtotals
Push schedule to all suppliers with a single click

PROPOSAL MANAGEMENT

Negotiate with suppliers on the most suitable insertions and prices
Use platform’s online chat function to maintain all related communication in a
single place
Maintain an audit log of conversations and agreed decisions

ORDER MANAGEMENT

SINGLE SOURCE OF TRUTH-system maintains one version identical for both parties
Amendments trigger a revised Insertion Order
Confirmed buys are exported from the platform and imported into the agency’s Spectra MD financial system

POST-PURCHASE